When you are no longer working with a specific client, it is a good idea to retain them in Karbon rather than deleting them, as you may still want to access their emails, documents and work tasks in the future.
Below are a few key actions you can consider instead of deleting an inactive contact:
Delete any recurring work schedules
If there is any recurring work for your inactive contact, change the status of these work items to “In progress” and their start date to today or a date in the past.
Next, choose “edit schedule” from the work item’s options menu. You can then choose “Delete repeat”, which will delete all future work in planned status or with a start date in the future.
Alert key members of your team
Navigate to the contact’s timeline and @mention key team members on a note to let them know that this contact will be an inactive client.
Mark the contact as inactive
Update the contact type to 'Inactive', ensure you have a contact type for this label.